Product Team

Vendor Management System

1. Overview

The Vendor Management System (VMS) is a web-based portal designed to manage different types of vendors effectively. It allows users to create vendor profiles, capture essential details, and store agreements and financial information securely. The system also supports transporters by enabling vehicle details management.

1. Vendor Types

The system will support the following vendor types:

Sahayak (Agent) - Agreement

Primary Transporter - Vehicle, Driver, Agreement

Secondary Transporter - Vehicle, Driver, Agreement

Labourers - Agreement

Landlords - Agreement

Diesel Suppliers - Agreement

Other Material Suppliers/Services - Agreement

1. Key Functionalities

3.1 Vendor Management

Create, edit, and delete vendor profiles.

Capture basic vendor details.

Upload and store relevant documents.

View and download vendor documents.

3.2 Bank Details Management

Enter and validate bank account details.

Show only the last four characters of the account number.

Upload bank proof documents.

3.3 Transporter-Specific Features

Primary and Secondary Transporters can add vehicle details.

Maintain driver details and agreements.

Associate vehicles with transporters.

1. Data Capture Fields

4.1 Basic Details (Applicable to All Vendors)

Vendor Name

Contact Number(s)

Contact Person Name(s)

Address (State, Pincode) with proof

Email ID(s)

Gender

Date of Birth

PAN

GST

Individual/Organization

Proof file attachment

4.2 Bank Details

Name as per bank

Account number (masked, show only last 4 digits)

IFSC code

Bank proof document upload

4.3 Vehicle Details (For Transporters)

Vehicle Number

Vehicle Type

RC Upload

Insurance Upload

Fitness Certificate Upload

Driver Details (Name, License Number, Contact Info, License Upload)